All University acquisitions over $50.00 must have the Purchasing Process. Please relate to the buying manual for overview of the authorized buying procedures.
The Controllers workplace has built that regular check runs (AP) is supposed to be done regular on Thursdays having A friday circulation:
Checks are mailed right to vendors through the Controllers workplace.
Checks for cost Reports and Travel Advances received (with appropriate approvals) by 10:00 a.m. on Tuesday is readily available for pickup regarding the after Friday.
Checks for cost Reports and Travel Advances are mailed right to worker.
Always Always Check Demands
Check always needs must have the division signature approval procedure, as dependant on each division mind.
Wire transfer needs will need to have exactly the same approvals and paperwork as every other records Payable demand. They need to have appropriate approval signatures (as decided by each division mind), along side appropriate account coding and documentation that is supporting. The Wire Transfer Request type can be acquired right right right here.
Travel Advance Request types could be submitted for travel advances to pay for costs maybe maybe perhaps not being compensated with business charge cards or purchase requests.
- Such demands should really be submitted at the least fourteen days prior to the travel date so that the issuance that is timely of check.
- All checks released for an advance shall be entered as an Account Receivable (A/R) due through the worker until an adequately documented and authorized Travel cost Report is submitted to Accounts Payable.
- To make sure appropriate credit to your outstanding stability, connect all initial receipts and a finished Travel Expense Report along side all the other supporting documents.
- Any money staying ought to be deposited during the cashiers screen having a Deposit Form and must reference the initial advance loan.